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All Eyes On You: Safety in a Cash-Based Business

Posted by Lilly on October 29, 2014 at 7:25 AM Comments comments (3)




If there's one draw to the business of Italian Ice, it's the fast, somewhat easy cash you can make day to day.  But if you think you're the only one drawn to that, think again. 


On more than a few occasions, I've felt that I needed to be on high alert as to my surroundings when selling Italian Ice.  But truthfully, I have continued to sell without much regard for my safety, not to mention that of my teen daughter who also sometimes sells with me.  However, the issue of prevention and protection came front and center the other day when I sold at a large Walk-Your-Dog-for-Cancer type event.  It was business as usual, until the end of the day.  Since I always seem to get the straggler sales, I opted to stick around a little longer to make a few more bucks instead of taking down my booth and leaving with all the other vendors.  It was at this time that a customer came up to buy ice.  As I was serving, he was eyeballing my operation, and as he began to walk away, he asked how I did that day.  I have certainly had folks consider getting into the Italian Ice business, and I can usually tell those types when they ask simple questions like how I keep the ice frozen.  But I this  guy's eyes wandered onto the apron around my waist, my money bag.  That unsettled me.  I very suddenly felt that this guy's intentions could turn in a different direction.  Luckily he was with a female companion, and she started to walk away, so he went with her and that was that.  But this encounter has lingered in my mind for a while, raising a lot of questions for next season. 


For starters, I'm a woman.  Secondly, I often sell alone.  Thirdly, a profitable event leaves a noticeable bulge in my apron!  But really, regardless of whether the first two issues apply to you or not, the last one is the key exposure.  You're carrying cash, and everyone knows it.  Heck, the thieves hit up Italian Ice stores, for crying out loud!  So, besides quitting this business (which isn't going to happen, I love it too much), what are my options for protection?


1.  Sell only during day events. 

This has a good probability of reducing my chances of getting muggged, but I don't like to lie to myself that it solves the entire problem.  There's always a desperate criminal who sees me as an easy mark, day or night.


2.  Get outta Dodge! 

The "Safety in Numbers" rule applies here.  Close down the booth when every other vendor starts to do it.  Luckily my takedown is lightning fast, so I can get out before everyone else a lot of times, for which not sitting in a jammed parking lot alone is a great reason to bolt. 


3.  Get a dog.

Having a dog, preferably on the larger side, is always a deterrent to would-be thieves.  Additionally, it might even be a draw for the kids, if it's cute!  This is a win-win.  A protective dog is a great asset to have guarding my back as I take down the booth, and a great companion for the rides home at night.  Better yet, I could keep the money belt ON the dog!  Luckily so far, nearly every event would allow me to have a dog present too.  So, looks like I'll be hitting up the pet adoptions!


4.  Get a gun.

This one sounds extreme, and may be, but it's still a viable option, and not near as hard to do as it seems.  In fact, in the majority of states, it's easier to obtain a permit to carry a concealed weapon than it is to get approved from a Health Department to sell mobile food!  To learn a little bit more, read this Wikipedia article.  The only issue here is what a trained gun carrier told me... only take it out to actually use it, never to just warn.  And that's a little scary to me.


5.  Keep a bullhorn at hand.

Okay, you should know by now that I don't think like most folks, so this idea actually is plausible to me.  Thinking about a home and how we protect it, there are lessons to learn.  A home alarm system serves really only one purpose, and that is to SCARE OFF THE BURGLARS & ROBBERS.  So the same principle applies.  If I'm alone and about to be mugged, an exceptionally loud noise will hopefully scare off the criminal, but more importantly, it will draw attention from anyone nearby.  And for only $20 for one with a siren, it's worth it!


6.  HIre security.

While this is more a joke idea, maybe it's a way to go.  Bring on a tough friend who has nothing to do that day and would love to be paid with Italian Ice.  Let him sit in your booth all day.  On a similar note, I tend to get into conversations with lots of my customers, and I think that helps too.  And when I get offers of help from other vendors to take down, I now take them up on it, for the company.  I have had up to seven people (customers, friends, kids, kids' friends, even politicians!) in my booth just chatting with me and each other at the end of events.  While fun, it allows me to leave in safety.  Lastly, I make friends with my local police.  They are often at the events where I sell.  I need to get clever and offer all cops free ice at the end of the gig!


7.  When needed... LIE.

If I get a snoopy customer asking obvious questions like "Is this your business?", "Do you run it alone?" or "Do you need any help with your tent?", I have now opted to lie.  Yep, I simply tell them my partner or friend is coming back to help me, or went to get the car, or I'm waiting for my crew to come back.  Anything that makes them think twice and leave.


8.  Use your bank's drop box.

While you still have to close down your setup and  get out of the event safely, one way to make yourself less of a target on your way home is to use your bank's drop box.  if you have a business account, you can ask for those plastic bags bank use for after-hours drop offs and dump your cash right after each event.


Which leads to...


9.  Never drive home directly.

if a would-be thief thinks he can't get to you at an event, he may consider his next best option, which is to follow the money...  meaning you on your way home.  Think it can't happen?  Read this story!


I'm still grappling with all of this, and may come up with some other useful ideas.  But I bet you've thought of it too or encountered a similar situation.  I want to hear what you think.  Share your ideas in the comments! 



SCORE! Landing Local High School Athletics

Posted by Lilly on July 28, 2014 at 2:40 PM Comments comments (8)


Allen High School's opening 2012 football game in the new Eagle Stadium, TX


High school... we've all been there.  For all its experiences and offerings, very little compares to the crazed emphasis from students and parents alike on high school sports.  An article from CNBC, titled High School Sports Have Turned Into Big Business, mentions that "the market in high school sports keeps expanding," and "the dedication to high school sports from all sides is endless."   Why?  We love competition, we love sports, and frankly anyone can hit up a local Friday night football game, for the cheap cost of a ticket and short drive. 


So how can you get a piece of the action?  It's easy, and now is the time to get started.  As the summer winds down, and we head into August, all things High School will be getting into gear.  If you can secure your Italian Ice business's spot at local sporting events now, you can end your selling season off with a big bang!  Let me show you how to get your foot in the door of your local school. 


First off, visit the site HighSchools.com to quickly generate a list of all the schools around you.  Find the search button in the upper right, enter your county name, and then click on the little round radio button named "Counties".  This will give you the largest number of schools you can contact.  Most likely your Health Department gave you a license to sell within your county, therefore, get all the names of high schools within the same county that you can sell in. Here is what that list will look like (I used Bucks County, PA next door to me, as an example).




Now we refine our list.  I opened up Excel to add high schools to my ongoing marketing list, but you can use a paper and pencil, too.  First I noted those cities I'm familiar with and are right around me.  Those schools went onto my list.  For towns I wasn't familiar with, I used Google Maps to find out how far away they were.  If they were less than 25 minutes driving, they went on my list.  Use whatever driving distance makes sense for you.  If you need more business, logically, you'll be willing to travel.  Lastly, I narrowed down my list based on number of students attending the schools.  Clearly, it's safe to assume those schools with fewer students will have lower attendance at their athletic events. 


Next, I clicked on the links of the schools and jotted down their addresses, phone numbers and webpages.  Some required a little more digging on Google when no website was listed.  All schools these days have websites - it's the primary mode of parent communication, and sure enough, I found them. 


What I'm looking for on each of the websites for these schools will be their athletic page, in particular the name of their Athletic Director.  That name also goes on my list.  While some schools use Parent/Teacher or Home & School groups to fundraise, I want to send my letter directly to the Athletic Directors, for good reason.  The parents who head those other groups come and go from year to year, and I'd rather not have to keep track of that constantly changing information when I send out any new promos.  Believe me, I've tried!  My letter will be a juicy one, detailing how Such-and-Such School can earn back 20% of sales (I really offer 30%, but that's just crazy me) toward new sporting equipment or other efforts, to be used however the Athletic Director sees fit.  Oooh, Power!  New Equipment.  And I stress, all this free money comes to you with absolutely no effort on your part!  Who wants more work, right?  So I make an offer that's too easy to pass up... I show, I sell, I write you a check! 


If the Athletic Director is not the one who handles such matters, I would bet my pants that he or she will pass the information to the right person or group, in order to start getting that free money for their athletic program.  I'll make sure to also add that other schools are already booking their dates with my company, and there are only a limited number of game dates/slots available due to cooling autumn weather.  Should I run into the wonderful problem of multiple schools being interested, well, then heck!  I'll just have to duplicate my booth as quickly as possible (1 month is enough time to order everything and get new banners), and hire some high school students to sell at their school's games (free attendance for them!), while I'm selling at another. 


When I send the school its profit sharing check later in the season, I'll be sure to include the tickler that big spring events such as baseball tournaments, track invitationals and other multi-school competitions are excellent for generating larger profit sharing checks - he or she should be sure to call me again.  Those of you Italian Ice vendors who live in warm weather places, us season-limited vendors, frankly don't want to hear how well you make out with this program during the "winter" months.


While I'm at it, if all goes according to plan, I'm toying with the idea of having inexpensive school logo'd fun items to sell at the sporting events alongside the ice.  It's one thing I see missing from these games, but one I know students love to buy, like mini-footballs, koozies, hackie sacks and especially noisemakers! 


Okay, that's the gameplan!  Who's with me?! 



Icy Profits Hits 200 Members!!

Posted by Lilly on July 1, 2014 at 10:05 AM Comments comments (5)



When I created this site in March of 2012, I never dreamed that in its third year of life, it would be such an amazing community!  (cue the speech music)   You folks who make up Icy Profits are the coolest Italian Ice vendors ever.  You listen and help each other, you welcome each other with open arms, you give advice, encouragement and even words of caution freely.  You are AWESOME!


On that note, I wanted to share with you that as of late last night, Icy Profits gained it's 200th member!  And here's something interesting I noted as I watched the numbers climb.  It took 1.5 years to reach the first 100 members.  That only happened early January of this year.  But, it took us only 6 months to get the second hundred!  That means we are gaining traction fast and hitting the big time. 


Further proof of our growth is that when folks search Italian Ice Cart, Italian Ice Business and other related terms, Icy Profits is on the front page of Google!  We started on the 7th page!  I haven't spent, not one cent, on fake SEO gimmicks to bring our site to the first page.  It was all done by authentic writing and natural, slow growth.  I can't thank you guys enough. 


Your take on this news may be different than mine.  Certainly I am ecstatic.  But you may be more wary as we bring on more new members.  Just remember, we were all at the starting line once in our lives too.  This site pays it forward.  And I am one proud mama!  Thank you guys!!! 


(numbers around the site show only 195, but when a member doesn't complete their profile info, it doesn't update the public numbers.  As admin, I see the real count.  Yahoo!)

My Custom Hand Sink

Posted by Lilly on June 30, 2014 at 8:25 AM Comments comments (2)

One year ago, I wrote a blog post about the Awesomest Hand Sink for selling Italian Ice, which I was having custom crafted to finally become compliant with my Health Department's hand sink rule.  What I completely forgot to do was update you guys and show you the photos of the sink and how perfect it is for those vendors looking for NSF equipment who want a portable sink that doesn't need electricity.  This is a one-of-a-kind!


HIGHLIGHTS OF MY SINK

  • Uses the Coleman Hot Water On Demand unit - this means I don't need to find buy separate little parts, such as pump, water heater, and propane tank.  Nor do I have to become a plumber and figure how to put those parts together!  The Hot H2O On Demand is a single, portable unit that comes complete with a rechargeable battery, charger, pump, faucet, and 5-gallon clean water tank.  All I needed to buy in addition was a few mini-propane canisters (found at Big Box stores, virtually everywhere for roughly $3 each) and a 6-gallon dirty water tank for $10 (also called gray water tank).

  • Easily pushable on four casters - perfect for getting on and off loading ramps.
  • Weighs only 60 lbs. empty.
  • Has a shelf for extra supplies, like paper towels.  Also has front door with magnetic close, so you don't see all the guts.  Nice for presentation.  Makes my setup look very professional!
  • Fits in my SUV, and also on my cargo trailer with ease! - measures only 22" W x 22" L x 36" H.
  • NSF Rated
  • Needs NO electricity!


It's the ONLY existing hand sink made to use with the Coleman Hot H2O On Demand that is ready to go!  It's the quickest option for those needing only a hand sink, who don't want to build their own or don't want to be dependent on electricity.  While it's not cheap, being all steel, it's the answer for those Health Departments who mandate NSF equipment.  And the price is right in line with other stainless steel sinks sold on the market - all much larger, heavier and electricity-dependent.


Now, for the reveal!  Here are the photos of my sink!  For me, it was the long-lost piece in a puzzle I'd been working on for a year and half... and an answer to my prayers.  Give me your thoughts in the comments! 


 


Questions to Ask Every Event Organizer

Posted by Lilly on June 23, 2014 at 11:05 AM Comments comments (3)


Over time, every Italian Ice vendor will come up against circumstances that teach them how to become better and more experienced.  But so many of these lessons are learned only after the fact, when things have already gone south, for whatever reason. 


Sure enough, as probably many of you have also done, I jumped into every event I could find when I first started selling.  I said yes to everything because I needed the exposure and the scooping practice.  I needed to learn which flavors were favorites and how fast ice would melt "in the field".  I needed to guage customer reactions to my prices and my serving sizes.  And I needed to learn how to put that &!@$# tent up by myself and how to shave hours off my setup time!  But after a number of these events, I returned home to count the cash and found out, a little too late, that it wasn't near the income I expected.  Why?  Well, it didn't occur to me to ask a few key questions in advance.  Like, how long is the event?  What time does it start?  An 8:00am start is not conducive to Italian Ice sales, unless you live in Arizona!  If sales won't pick up until 11:00am, you better determine what equipment to bring that will keep your ice frozen for all those dead hours. 


Will there be light at a nighttime event or should you bring your own?  This lesson I learned quickly after one of my first events started at 5:00pm, but ended at 10:00pm.  I didn't even think to bring lighting for my booth!  Try scooping and finding the right dollars for change in the dark!  The night ended with my local firefighters, who were luckily part of the event, using their halogen lights atop their extended ladder pointed at my booth.  Blinding!  But also very helpful... and more than a little embarrassing. 


Outside of the now obvious questions such as start and end time of the event, I've learned there are some other rather important questions you need to ask your event organizer when they first call you up or you reach out to them about inclusion at their gigs. 


1.  How many attendees are expected based on previous years' headcounts? 
You need to know how much ice to bring and how much to expect to earn.


2.  Is there electric (if you need it)?


3.  Any other frozen dessert vendors?  If so, will you be close to each other?  Competition can hamper sales and this needs to be taken into account when facing an event fee.  Is it worth it?


4.  Can you leave early if you sell out? Not a common question, but I got this from an ice cream vendor who told me to prepare for being stuck at a certain event if I sold out, because the organizers didn't want any vehicle traffic where there were pedestrians, for safety, until the end of the event.  He had to spend a few hours doing nothing.


5.  How much is the event fee or profit share percentage?


6.  What happens in event of rain? Do they cancel or have a raindate?  This is important, as the raindate may interfere with another event you've booked.  Or worse, you'll be committed to selling in the rain.  How will you handle that situation if (or rather, when) it occurs?


7.  What if weather affects sales - can flat fee be reduced?  If possible, you have to minimize risk when paying a flat fee for an event.  Negotiate this one.  The risk disappears with profit sharing.


8..  Is there a refund in case event is cancelled by organizers, under what circumstances?  Make sure everyone is on same page when it comes to fees.


9.  Do you require proof of insurance and to be listed as additional insured?


10.  Who is the contact (and what is cell #) for day of event, in case of unforeseen issues/emergencies?


I still consider myself a newbie Italian Ice vendor.  So, I have yet to come across all the questions to ask and lessons to learn.  The ones above are some of the basics, but I'm sure there are more.  How about you?  All you experienced vendors, what other questions would you add to this list?

How to Sell Out Tubs of Italian Ice

Posted by Lilly on June 16, 2014 at 7:55 AM Comments comments (4)


In my second full year of selling italian Ice, I am finding there's no shortage of learning when it comes to becoming more efficient.  Recently, I faced a frustrating inventory issue that was driving me crazy.  After every event, I would repeatedly return with half tubs of Italian ice.  Half tubs stink! 


For starters, there's nothing nicer than starting out  a selling session with beautiful, untouched full tubs of Italian Ice.  It's a great presentation.  But starting your day with half tubs, especially if customers can peek inside your cooler or cart, looks like... well... leftovers.  And essentially they are.  But to the vendor, they are still income.  Next gripe, they make a mess of your freezer organization and inventory management.  You end up with a mix of full tubs and half tubs.  And when stacked on top of each other inside a chest freezer, you then have ongoing, back-breaking sessions of lifting tubs off each other to see what you have to get rid of at your next event.  And lastly, at that upcoming next event, you now have to take both those hated half tubs plus full tubs as backup, since, of course, you will empty those half tubs very quickly.


Here's where I'd get snagged in the past.  I used to take my most popular flavors, and also take backup of those flavors.  I figured, when I sold out of the favorite flavors, I could just refill those flavors from backup tubs, keep my menu board full and pretty, and keep my customers happy with choices.  Well, it quickly backfired on me, having to later lug half empty tubs back to the freezer.


Now for the lesson I learned rather late.  (For all you vendors much smarter than me, you can move on to the forums now, or go post some beautiful photos of your perfect operations in the gallery.  This blog post is not for you.)  At my last big event, I tried out a different scheme.  I considered the number of hours the event would last.  Knowing I can scoop about a tub per hour alone and two tubs if I have a helper, I decided to take only the number of full tubs I expected to sell, plus two for backup, in case we did well.  


During that event, I implemented tried-and-true psychological marketing, which I share with you now!  The SOLD OUT trick!  When I sold out of a favorite flavor, I did not restock it.  Instead I removed the flavor from the menu, announced that we sold out of that flavor and only had the listed flavors remaining.  It's amazing what happened next!  The line grew!  People freaked out!  The Scarcity Principle kicked into high gear.  They moved on to their second favorite flavor.  I never even considered that people were so flexible with Italian Ice.  Turns out they love more than one flavor, and I could  steer them like a school of fish in whichever direction the flavor current moved!  When mango sold out, they switched to Captain America (red, white and blue).  When The Captain sailed, they moved to cherry.  When cherry went and there were only scrapings of lemon, they took that too!  And when I brought out backstock of blueberry, rock solid and couldn't even be scooped, they demanded it!  It didn't matter if I took the flavor off the board - the customers could still see it in my cooler and that it was a full tub of Italian Ice.  They wanted it like vultures want roadkill.  And still my line grew.

By the time the event was ending and fireworks starting, my line was huge, and we just scooped blueberry, cup after endless cup.  I yelled out that all we had was blueberry, hoping to thin the line, but nothing changed.  I then yelled out that the frozen yogurt vendor had slashed prices in half, and we lost a few customers.  But then they returned!  It turned out the froyo was one small scoop of vanilla only at $2.00, down from $4.00 - not near the bargain we offered at a very full cup of refreshing blueberry Italian Ice for $3.  To end the story, we sold out of eight tubs of Italian Ice in 3.5 hours. 


Not a single half tub went home.  Can I get an AMEN?!


National "Check Out Your Competition" Day!

Posted by Lilly on March 19, 2014 at 11:30 AM Comments comments (0)

Every year, Rita's Italian Ice, the nation's (world's?) largest Italian Ice franchise, offers a free regular size Italian Ice on the first day of Spring.  That's tomorrow, March 20th.  No coupon needed, just show up!


Considering Rita's has launched a national campaign, called the Great State Race, to determine in which areas to open new stores, you can be sure the competition will be heating up when it comes to small town Italian Ice vendors.  Big Rita VS. the Little Guy!  It's on!  Get out tomorrow and claim your free taste of your competitor's product.  It's what you're up against!  And with that in mind, you can decide to copy their product or break out in a new, better direction! Then come back here to post your thoughts about their product, and the flavor or flavors you tried, in the comment section. 


(Feel free to visit multiple locations to try out more than one flavor. ;))



Oh, What a Night!

Posted by Lilly on August 8, 2013 at 12:05 AM Comments comments (0)


My last blog post recommended that vendors find and attend their local National Night Out event as a wonderful community involvement opportunity.  Who knew that, for me, it would be my biggest gig yet!  It was a huge success! 


The photo above is an actual shot taken last night from my booth.  For a solid two hours, this was the scene I saw every time I looked up to check my line.  And it was a very unexpected, happy surprise.  There's probably another entire blog post of the uncertainties of this business that I could write about.  But I'll share a few of those now.  This was supposed to be a small event, a name-builder of sorts, to get my business out there.  I had been asked to sell at a lower price, and I did so using smaller cup sizes.  Price could have been a factor, but this year, the event organizers added a car show and many more neighbors came out.  And how could I predict that on a night forecasted for rain, we would have one of the most beautiful evenings of the entire summer?  So, of course, Murphy's law kicked in, and I told my helper (daughter) she could stay at the shore rather than come home to sell Italain Ice with me.  I could handle it, I told her.  Well, folks...


Here are the highlights of my evening.

  • I started selling six flavors, and sold out of four of them by night's end.  What remained, lemon and blueberry, were down to the bottom.
  • I was the last vendor at the event's closing time of 10:00pm... still selling.  It was the first chance for the event volunteers and police officers to get ice, and who was I to turn them away?  I especially love that last guy who wants anything I have left and for whom I have to dig out a cup and spoon from my packed supplies (there's one at every event).
  • I had a line of customers from 7:00pm to 9:30pm!  Solid, non-stop action, with the new callous to prove it!
  • While putting away my gear that night, I picked up my business card holder to find only one card in it! 
  • The PA State Representative, Todd Stephens, whom I'd told I was starting a mobile ice business back in May, stopped by my booth and got to see it live.  Future private event, Representative?
  • I was personally introduced to a highly influential Chamber of Commerce businesswoman in our town who thought my water ice would be a great fit for an upcoming 5k she was promoting. Plus she wants me to attend the town's biggest, all-day event held every year, next June.  I've been wanting to get into that event for 2 years, but haven't felt ready. Now I am!
  • I made the most revenue on a per hour basis than I've ever seen.  And tips were pretty generous too. 

Like I said... Oh, what a night! 



Get Involved with National Night Out!

Posted by Lilly on July 20, 2013 at 12:55 AM Comments comments (0)


If you're looking for a great place to sell Italian Ice in just a few short weeks, consider participating in National Night Out in your community.  As the name implies, this is a nationwide event tyically starting around 6:00pm and going on for a few hours. This one-night community event is a perfect opportunity for an Italian Ice business to showcase community involvement and a delicious, cold treat. 


What is National Night Out?

From the National Association of Town Watch (NATW):

The introduction of National Night Out, “America’s Night Out Against Crime”, in 1984 began an effort to promote involvement in crime prevention activities, police-community partnerships, neighborhood camaraderie and send a message to criminals letting them know that neighborhoods are organized and fighting back. NATW’s National Night Out program culminates annually, on the first Tuesday of August (In Texas, the first Tuesday of October).

National Night Out now involves over 37 million people and 15,000 communities from all fifty states, U.S. Territories, Canadian cities, and military bases worldwide.

The traditional “lights on” campaign and symbolic front porch vigils turned into a celebration across America with various events and activities including, but not limited to, block parties, cookouts, parades, visits from emergency personnel, rallies and marches, exhibits, youth events, safety demonstrations and seminars, in effort to heighten awareness and enhance community relations.


Why Participate?

  • Excellent community partnership
  • Awesome marketing opportunity for new businesses
  • Usually no fee to participate
  • Hot nights and Italian Ice are a no-brainer!


Is a Community Near You Participating?

To find out whether a community near you is holding an event, visit the National Association of Town Watch's Map page.  You can view or download a list of participating areas.  For those vendors who have multiple carts, I would suggest you consider sending out additional carts to other communities.  Share the love!


You better believe I'll be at the event in my neighborhood!  Getting in with your community is something a business can't afford not to do.  Getting in with the police officers who patrol those communities is even better for those of us operating cash businesses looking for a partner who's "got your back".  Get to know your local police force!  It's a smart move for any vendor... as a single woman running my business, the support and protection I have from my local police department is something I could never buy nor repay.  And for the cops hosting that night's event, the ice is on me!

Storing Backup Italian Ice at Events

Posted by Lilly on June 26, 2013 at 8:35 AM Comments comments (4)

Selling Italian Ice from a cart is the first aspect Italian Ice vendors consider.  You need to find the right cart for you, the right ice, of course, an umbrella or tent, and the dishers (scoops).  In the beginning, we are so focused on instant selling that it can be easy to overlook future needs.  For instance, when I started out, I was certain I'd only sell at any gig for a maximum of 2 to 4 hours.  I wanted it this way for a few lifestyle reasons.  And frankly, I thought I'd go berserk sitting in a booth selling Italian Ice for any longer. 


Well, I have two official gigs under my belt now, both of which I'd chosen to participate for no more than four hours.  But, instead, for the first one I opted to stay an extra hour because my daughter and I were having so much fun!  We would have stayed longer, but the softball tournament ended, at which time all the food vendors were offered beer to celebrate.  See?  Fun!  And I don't drink!  The second gig was scheduled for the same amount of time, but we stayed for seven hours!!  Yes, seven, out of sheer enjoyment and because sales suddenly picked up dramatically around 5:00pm, more so even than the run of customers we expected would hit our booth between 12:00pm and 2:00pm.  Seems around Pennsylvania, Italian Ice (a.k.a. Water Ice) is a late-afternoon treat, which makes for an upcoming change in scheduling for me.


But one important lesson learned was the need for back up Italian Ice around the booth for when we sold out of a flavor, or when one flavor began melting too fast.  The latter was a nasty surprise that I have yet to figure out how to handle.  What didn't melt, however, was the stored Italian Ice I  had under our setup tables in different coolers. 


Let me show you what worked like a charm! 


I have two, 5-day Igloo coolers. Specifically, they are 5-day, 70 quart, marine coolers, purchased locally at Kmart last year for about $50 each.  These coolers have much thicker walls than typical coolers, which means better insulation.  And I found out that their touted "will keep ice frozen for 5 days!" claim was right on!  Of course, they mean regular ice, as in cubes, and not Italian Ice which requires even colder temperature to stay frozen, but who knows!  I haven't tested it out.  But during my selling events, I placed two tubs of Italian Ice inside each of my coolers, providing me with four backup tubs of ice.  Some were new flavors (to keep things interesting to customers), and some were intended to restock the best-selling mango and lemon.



Now, the Italian Ice in the coolers may have done well alone, but I didn't take any chances, being a new vendor.  So I decided to place a reuseable cold pack in each cooler, too.  I was amazed to discover that the reuseable cold packs fit absolutely perfectly inside the cooler, as though the two had been crafted for each other.


 


And the best part?  Picture me holding my breath when I was first trying this out... the lid also closed completely and perfectly.  I got a snug, airtight seal.  And I am happy to inform you, fellow vendors, that both sizes of reuseable cold packs by Nelson Manufacturing fit inside the cooler!  Note to you all: I deliberately placed my reuseable cold packs on top of the Italian Ice.  I think our first choice may be to place them on the bottom of the coolers or perhaps standing up on the sides.  But, here's an important tip.  We all know hot air rises, right?  Well, cold air drops.  So to keep the Italian Ice cold, placing the cold packs on top means that their coldness will drop down to the lowest level, where the tubs of ice are.  This is science applied!  Keep it in mind.


Now, for their performance!  At my second gig, the seven hour one, I ran out of a few flavors, with a line of customers, right around the 6th hour of selling.  At this point, I had to stop operations and get out my backstock.  Again I held my breath as I opened the lids on the Italian tubs to see whether or not they had stood up to the amount of time in the coolers.  Folks, let me tell you... I faced one happy, but anxiety-ridden, awkward moment as I learned that the ice was rock solid!  They had kept cold so well for seven hours, that when I needed them, they were actually too cold to scoop.  How awesome is that?!  I had to face my customers and tell them the problem.  And it was remedied shortly after by simply leaving the tops off the new tubs and letting them sit, exposed, for about eight agonizing minutes.  They were still difficult to scoop at this point, but were somewhat workable. 


Finally, to counter my own "cold air drops" reasoning for placing the cold packs on top of the Italian Ice tubs, I have to say, I may try placing the cold packs on the bottom the next time I'm out selling.  I have a new theory that maybe this way, the bottom of the Italian Ice will stay hard, but the top portion, where we scoop first, may be less solid.  What do you think?


So, there you go.  Trust these coolers!  Slap in those cold packs, and plan to get your backstock out about 15 minutes before you actually need to scoop them, and you'll be right as rain! 


How about you?  What do you do to keep backstock at events for long periods of time that has worked for you?  Click on the comment link above, and share your knowledge.


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